VDRs can be used in a variety of document sharing scenarios. When you have to share company documents with outside service providers such as compliance auditors, potential employees or investors, it’s essential that sensitive business information is reviewed in a secure online environment. VDRs are a powerful tool to streamline the due diligence process, eliminating the necessity for physical storage and courier services.
When choosing a VDR provider, it’s crucial to consider pricing models and feature sets. Look for a platform with an intuitive administrative dashboard, and an application that can be used on mobile devices to allow users to access their files while in the field. Verify that the provider provides assistance with setup for data migration, setup, resources for training, as well as support during launch. Compare features like built-in NDAs, eSignatures, and Q&A threads. A free trial allows companies to test out the platform before making purchases.
The top VDR providers put a premium on security. Audit trails and activity logs that are detailed trails enable administrators to site link track user activities, including access to files as well as time stamps and the type of action taken. They also safeguard online and physical security by conforming to industry standards.
Finally, the most reliable providers adhere to strict regulations and have advanced security certifications, such as SOC 2 Type II, ISO 27001, HIPAA, CCPA, and GDPR. Moreover, they offer secure multi-tiered encryption and advanced encryption technologies to protect the data. Support for customers can be reached via email, phone, and in-app chat. This ensures users have an easy and seamless experience when looking over and working with documents.